Construction teams in Germany
- Daily site hour tracking
- Overtime recorded per project
- Approval before monthly reporting
Online time tracking for Romanian companies with teams across the EU
Vecto HR brings worked hours, overtime, leave, absences, and timesheet approvals into one place. Approved data can then feed payroll calculations and reporting.
What is an online time tracking system?
An online time tracking system replaces paper sheets and separate Excel files with a centralized record of hours, leave, and approvals.
Instead of collecting timesheets from multiple sources, your team enters or imports hours in one application, with role-based access and a history of changes.
What can you manage in Vecto HR time tracking?
- Worked hours
- Worked days
- Overtime
- Leave
- Absences
- Public holidays
- Timesheet approval
- Changes and audit trail
- Exports and reports
- Role-based access control
How does time tracking work?
1
Add employees
Set up your team in the organization, manually or through import.
2
Configure the period
Define the tracking period and the rules that apply to your team.
3
Enter or import hours
Fill in timesheets in the app or import data from Excel.
4
Review and approve
A manager checks hours, leave, and absences before payroll.
5
Use data in payroll and reports
Approved hours feed salary calculations, payslips, and exports.
How to prepare and review a monthly timesheet
Choose the period, enter each employee's hours and review differences before approval. The example below covers only three days of a month and uses fictional data.
| Day | Total hours worked | Of which overtime | Note |
|---|---|---|---|
| Monday | 8 | 0 | Regular schedule |
| Tuesday | 10 | 2 | Overtime to review |
| Wednesday | 0 | 0 | Leave — recorded separately |
Excerpt total: 18 hours worked, including 2 overtime hours. Those 2 hours are already included in the total of 18; do not add them again.
What to check before approval
- The period and employee are correct, and missing entries have been clarified.
- Overtime, leave and absences are recorded correctly.
- Corrections are saved before the responsible person approves the timesheet.
- Use the approved timesheet for payroll and review the export before using it.
Explanatory example, not an application screenshot or a complete monthly timesheet. Check working-time rules and leave treatment for the company's circumstances.
Online time tracking for employees working in the EU
Illustrative scenarios — not real clients.
Temp staffing with employees in Austria
- Timesheets by contract and period
- Leave and absences in one place
- Exports for internal review
Seasonal workers in the Netherlands
- Seasonal worked-day records
- Absences and public holidays
- Data ready for payroll
Online time tracking vs. Excel and paper records
Paper and Excel can work for small teams. Vecto HR centralizes tracking when periods and headcount grow.
Entering hours
- Paper/Excel
- Notes on paper or in separate files
- Vecto HR
- Centralized online timesheets
Overtime
- Paper/Excel
- Manual totals or copied formulas
- Vecto HR
- Overtime tracked in the same flow
Leave
- Paper/Excel
- Requests by email or attached forms
- Vecto HR
- Leave and absences in one app
Approvals
- Paper/Excel
- Informal sign-off
- Vecto HR
- Built-in approval workflow
Fixing errors
- Paper/Excel
- Multiple file versions
- Vecto HR
- Changes with audit trail
Team access
- Paper/Excel
- Shared files without fine control
- Vecto HR
- Permissions by role
Reports
- Paper/Excel
- Compiled manually on request
- Vecto HR
- Reports and exports in the platform
Backup
- Paper/Excel
- Depends on local copies
- Vecto HR
- Periodic backups
How time tracking connects to payroll
Once approved, timesheet data can flow into salary calculations, PDF payslips, and payment list exports — without re-entering the same numbers.
How much does it cost?
- Starter plan: 50 EUR/month for 1–25 employees
- 14-day free trial
- Up to 10 employees during the trial
- No credit card required
After the trial, you choose whether to activate a paid plan — no automatic billing.
Frequently asked questions
What is online time tracking?
It is a digital record of worked hours, leave, and absences that your team can access in one platform instead of paper sheets or separate Excel files.
How are hours entered?
Hours can be entered directly in the app or imported from Excel, then reviewed before approval.
Can overtime be tracked?
Yes. Vecto HR time tracking includes overtime alongside worked hours and days.
Can leave and absences be recorded?
Yes. Leave, absences, and public holidays can be managed in the same tracking workflow.
Does the timesheet need approval?
Yes. Timesheets can be reviewed and approved before the data is used in payroll or reports.
Can I import data from Excel?
Yes. You can import hours or employee lists from Excel files using templates that guide the structure.
Can the data be used in payroll?
Yes. Approved timesheet data can feed salary calculations, payslips, and payment list exports.
What happens after the trial?
If you do not have an active subscription when the trial expires, app features are blocked. Data is not automatically deleted. The administrator can continue activation from Plan and payment or contact support for data retrieval. The trial does not automatically trigger payment.
Start online time tracking with a free trial
No credit card required. Up to 10 employees during the trial.
Start your free trialVecto HR is a product of APPVECTO S.R.L., tax ID (CUI) 54906519, registered office: Strada Agricultorilor nr. 18, Subsol Tehnic, Spațiu Tehnic 2, 707085 Lunca Cetățuii, Iași, România.